How We Use Your Personal Information
This privacy notice explains who the Data Controller is for the personal data which is collected through the Building Better Opportunities Programme and how you are able to find out how and why the Data Controller uses this data.
Who is the Data Controller for the Building Better Opportunities Programme?
The Data Controller for the Building Better Opportunities Programme is the Department of Work and Pensions.
The purposes of the data processing
The information you provide to CSW Group will be shared with the Department for Work & Pensions (DWP) and used to evaluate this project and to report to The National Lottery Community Fund and European Social Fund for monitoring purposes, in line with European Commission regulatory requirements.
Your information will also be shared with research organisations working on behalf of the Department for Work & Pensions who may contact you to discuss your involvement in the project for research purposes. Participation in research is voluntary and you will be asked to consent before taking part in any research activity you may be contacted about.
The DWP may also link your personal details to official administrative records in order to monitor your employment status before your ESF support began and 6 to 12 months after you left. This information may also be shared with research organisations working on behalf of the DWP however individuals will not be identifiable and you will not be contacted about this research.
Data will not be used or shared for any commercial or marketing purposes.
At all times your information will be kept securely, and nobody will have access to it that shouldn’t.
The lawful basis for the processing
For the purposes of the General Data Protection Regulation (GDPR), the DWP is the data controller in respect to information processed which relates to all participation in the European Social Fund. ESF grant beneficiary organisations are data processors in respect to information processed which relates to participants in the operations and projects funded by the European Social Fund.
DWP is not the controller for any other / additional data collected by CSW Group that is not essential for delivering the ESF programme, or for any personal data that would normally be collected anyway by CSW Group.
The ESF Programme Action Note 018/18 sets out the lawful basis for processing personal data under ESF.
The retention periods for the personal data
All personal data held by DWP or research contractors for the purposes of evaluation will be permanently deleted no more than six months after the research has been completed (i.e. when the final report is published on GOV.UK).
Personal data held by DWP for all other ESF purposes as required by European Commission regulations will be retained in line with the current guidance on GOV.UK at: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/591617/ESF_Guidance_on_document_retention.pdf
The rights available to individuals in respect of the processing
If you do not wish your personal data to be used for ESF evaluation purposes please contact ESF.EVALUATIONS@DWP.GSI.GOV.UK and we will delete your data held for these purposes and you won’t be contacted about participating in research.
More information about how and why DWP uses your personal information, including how to ask for a copy of the personal information DWP holds about you can be found in DWP’s Personal Information Charter at: https://www.gov.uk/government/organisations/department-for-work-pensions/about/personal-information-charter
Information about how to ask for a copy of the information DWP holds about you (known as a ‘Right of Access Request’) can be found at: https://www.gov.uk/guidance/request-your-personal-information-from-the-department-for-work-and-pensions
If you have any questions, queries or complaints, and to exercise your personal data rights, please in the first instance contact the Data Protection Officer at the Department of Work and Pensions firstname.lastname@example.org
You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
CSW Group processing your data on behalf of The National Lottery Community Fund and DWP
CSW Group is processing your data in accordance with our legitimate interests in meeting the obligations of our contract with The National Lottery Community Fund. CSW Group are a sub-processor for The National Lottery Community Fund who in turn are data processors on behalf of the Department of Work and Pensions who is the Data Controller. CSW ensures that we follow the instructions for processing your information as set out in our contract and have the appropriate systems and processes to protect your information.
If you would like further information about how CSW Group collects, processes and protects your information, please discuss with your Key Worker or look at the data protection section on our website at www.cswgroup.co.uk which includes information on how to contact our Data Protection Officer who can be contacted via DataProtection@cswgroup.co.uk